Governance Committee AGM - May 2018

GOVERNANCE COMMITTEE MEETING

A.G.M.

Monday 28th May 2018

Meeting Opened 7.04 pm

Moa Kids premises

Present:

GOVERNANCE COMMITTEE: Carly Waddleton (CW), Steve Willcox (SW), Zoe Fidler  (ZF), Geraldine Bovett (GB), Shelley Mitchell (SM), Nicole Murphy (NM), Rrita Xharra-Pope (RXP), Jude Coombs (JC)

STAFF MEMBERS: Hayley Strachan (HS) and Letisha Derham (LD)

Parents:           Jacqui Craw and James Craw

Other:               Robin Arnold

Apologies:       Abigail Wills (AW)

 
KARAKIA

Manaakitia tenei hui

Manaakitia tenei roopu

Manaakitia tenei kaupapa

Arahina nga korero

Arahina nga patai

Arahina nga tikanga

Ka puta ai te marama

 

Bless this gathering

Bless this group

Bless this family

In their reasons for this gathering

Guide this discussion

Guide the questions

Guide us towards a greater understanding

 

PREVIOUS MINUTES

Carly has read the previous minutes from the 2017 AGM and declares that there are no issues or actions.

Approved true and correct: Carly Waddleton

Seconded: Jude Coombs

 

CHAIR’S REPORT (CW)

The 2017/2018 year for us is all about the numbers. There are three numbers that I want to talk about in particular.

Firstly, the number of children in the centre. For the first year in many, many years, we have full numbers in the centre. This is a huge achievement for Moa Kids, considering in the post-quake environment there were questions about the viability of staying open. To turn this around to being a full centre with a wait list is a fantastic achievement.

Secondly, our budget. We have gone from forecasting a $10,000 loss to making a healthy profit which in turn we are able to put back into the centre in renewing resources for the children, upgrades to the centre and more staffing as we have taken on more children. We have increased our staffing by 3 in the last year and have been so fortunate to welcome Terehia, Deb and Rebecca.

Thirdly, the most important number is the number we received in our ERO report which is a 4. This is the highest possible rating we could have received and this reflects the hard work and dedication of all the staff here at Moa Kids as well as the support from the committee.

These three numbers show how far we have come, how much we have grown, and the potential of Moa Kids going forward.

Community

In terms of the community, it is embedded in the heart of the centre, so being involved with local events is always going to be part of the identity of Moa Kids. In the last year we have continued to attend local events such as the Redcliffs School Fair which further increases our visibility in our community.

Fundraising & Grants

Being a not for profit, we are always fundraising and applying for grants to support the centre. Once again we have had a very successful year when it comes to fundraising and grants, which is down to the excellent skills of those who are on our committee such as Zoe and Abi for grants and Jude and Rrita for Fundraising.  The murder mystery is the feather in our cap when it comes to fundraising and is such a fantastic community event, that really captures the spirit of Moa Kids, not to mention raising an epic $6,500.

As you may know this is a Council owned building that Moa Kids rents, but we apply for and receive a grant to pay for the rent. In recent years the Christchurch City Council has been signalling that they may cease providing us with this grant. If this occurs the cost of the rent will need to be absorbed into the general budget of Moa Kids.

Committee

I would like to take this opportunity to thank all the committee for their commitment throughout the year to supporting Moa Kids. With welcoming so many new families to Moas, we have also had some fresh faces join the committee, which we are very thankful for the time that everyone on the committee puts in.  Being a community governed preschool

Looking Forward

In the year ahead things we will be focussing on is continuous improvement of the centre as we are now a ‘full centre’. We will also be looking to work on the next steps identified in the ERO report and our own evaluation which are;

  • Consolidate, strengthen and embed recent improvements and initiatives
  • Build consistency in assessment and planning processes
  • Build evaluation capability across the centre.

Finally, just again a big thank you to all the staff at Moa Kids who do such great job in caring for our children.

Moved: Carly Waddleton

Seconded: Hayley Strachan

TREASURER’S REPORT (SW)

This has been an extremely successful turnround year for Moa Kids.

After several years of deficits, some significant, it is extremely pleasing to report a surplus of $81k for the year ending 31 March 2018. This result has far exceeded Committee expectations at the beginning of the year.

Income from Government Funding and Parent Fees /WINZ subsidy have increased significantly with the growth in child numbers throughout the year.

Fundraising was higher due mainly to the success of the Murder Mystery Evening in March.

We continue to receive a full rent rebate from the City Council.

Costs have also increased with the growth in child numbers.

Staff costs, including the use of Relief staff are up considerably, as we cope with higher child numbers throughout the year.

Other operating costs are up particularly where there is a direct impact of increased numbers (eg Educational Resources, Groceries)

This is an extremely successful year testament to the hard work and dedication of Hayley and her staff.

In terms of our financial stability it is much improved as we have seen a significant increase in cash during the year (up $118k) when you include all monies held as term investments with our Banks.

So Moa Kids is in a much healthier financial position than when I reported a year ago.

Moved: Carly Waddleton

Seconded: Rrita Xharra-Pope

MANAGERS REPORT (HS)

This was circulated to parents by email on Monday 21st May.  A copy is attached to these minutes.

Moved: Carly Waddleton

Seconded: Zoe Fidler

NEW MEMBERS OF THE INCORPORATED SOCIETY (ZF)

ZF tabled an up-to-date list of current members.  It is moved that all new members be added to the current list as at this meeting date.  

There is 1 new member to add and 2 to remove.

Moved: Carly Waddleton

Accepted: Geraldine Bovett

ELECTION OF CHAIRPERSON

Nominated: Carly Waddleton

Moved: Zoe Fidler

Seconded: Hayley Strachan

ELECTION OF TREASURER

Nominated: Steve Wilcox

Moved: Carly Waddleton

Seconded: Jude Coombs

ELECTION OF SECRETARY

Nominated: Zoe Fidler

Moved: Carly Waddleton

Seconded: Steve Wilcox

ELECTION OF FUNDRAISING CO-ORDINATOR

Nominated: Jude Coombs

Moved: Carly Waddleton

Seconded: Nicole Murphy

ELECTION OF HEALTH & SAFETY OFFICER

Nominated: Letisha Derham

Moved: Carly Waddleton

Seconded: Jude Coombs

ELECTION OF PRIVACY OFFICER

Nominated: Abigail Wills

Moved: Carly Waddleton

Seconded: Hayley Strachan

ELECTION OF VICE CHAIRPERSON

Nominated: Jude Coombs

Moved: Carly Waddleton

Seconded: Rrita Xhara-Pope

ELECTION OF GOVERNANCE COMMITTEE MEMBERS

Geraldine Bovett

Moved: Carly Waddleton

Seconded: Jude Coombs

Rrita Xharra-Pope

Moved: Carly Waddleton

Seconded: Jude Coombs

Shelly Mitchell

Moved: Carly Waddleton

Seconded: Jude Coombs

Nicole Murphy

Moved: Carly Waddleton

Seconded: Jude Coombs

Geneva Pritchard

Moved: Carly Waddleton

Seconded: Jude Coombs

NEXT MEETING  

Committee Meeting: Monday 17th June 2016 at 7.30pm

AGM: 3rd Monday of May 2019

MEETING CLOSED at 7:23 pm